Manual filling of checks is not something one looks forward to, not only is it a painstakingly rudimentary task, but it is also a task which has a high scope of error. To ease out the hassles that are associated with printing of checks, one needs to invest in a printer for printing checks.
Self-printing of checks is a safe and effective barrier against the numerous frauds that take place with manual checks. Buying checkbooks from the bank is an expensive affair. Financing is a game of high money, a lot of people presume that it is an area where cost cannot be optimized, well we have an insight for them, they can by printing their own checks.
There are a lot of printers that provide you the option to print checks via softwares like eZCheckPrinting, Check Keeper, or even directly from QuickBooks. These are downloaded on their embedded server. They are convenient, but not entirely the manner to go ahead as it is important to have a Magnetic Ink Character Recognition (MICR) enabled printer. Along with it, they have to have the requisite software for check format, security software for preventing internal frauds, and MICR toner. This reduces the chance of rejection by the Federal Reserve.
To help you make an informed choice, we have made a list of the best printers for printing checks:-
Best Printer for Printing Checks in 2020 (Reviews)
|Brother HL-L3210CW Compact Digital Color Printer.|
|VersaCheck HP Deskjet 3755MX, MICR All-In-One Printer|
|Ampro Laserjet M404N Check Printer|
|Brother Compact Monochrome Laser Printer, HL-L2350DW|
|Epson EcoTank ET-2720|
|Canon Imageclass LBP6030w Wireless Laser Printer|
|Lexmark 35SC060 MS317dn Monochrome Laser Printer|
|Brother Business Color Laser Printer, HL-L8360CDW|
|Dell (C1760NW) Color Laser Printer|
|HP OfficeJet Pro 9015 All-in-One Wireless Printer|
- Speed– 19 pages per minute monochrome, 19 pages per minute color
- Capacity– 30000 sheets monthly
- Weight– 37.8 pounds
- Warranty– 1 year limited
If your requirements stretch to something budget, basic, functional, color laser-class LED, which has a good paper capacity, high volume churning along with reasonable running costs, then the best printer for printing checks would be Brother HL-L3210CW.
This model is not a completely true laser printer. This machine uses the LED mechanism to print. This means that a number of LEDs are arranged to guide the printer on where to put the ink on paper. For most purposes, the LED printers provide a similar output quality to laser printers, hence they are termed as laser class LEDs. It is a fairly compact device, which is lightweight and has a smaller footprint.
The paper sheet tray capacity is 250 sheets plus an additional sheet override tray. This printer though has a lot of features, the important feature that it misses is an auto-duplexing feature. Auto-duplexing is printing on both sides of a paper without having to turn it manually. The connectivity options offered by this laser class printer are Wi-Fi, USB 2.0, Wi-Fi Direct. It also has a mobile print capability of apple AirPrint, Morpia amongst others.
The control panel comprises old school 1-inch monochrome LCD display, navigation keys, buttons for power, Wi-Fi, Back, OK, Cancel, Go and secure printing. This is functional in case you don’t need to perform highly specialized or high process tasks, just simply printing out checks or other basic print functions.
The speed of printing is a decent standalone, considering it is an entry-level printer. At 19 pages per minute (ppm), it is slower than most other laser-class printers. The print output quality though makes up for the speed. Like other laser and laser-class printers, the text printouts are highly precise, well-shaped, highly legible fonts. The image printouts are not bad either. The colors reproduced are good, though dark colors show gradients and highlights are observed. The graphs and images are of a quality which is inward business use and not external use.
This is definitely a low volume printer. The cost of operations of it is around 2.6 cents for a monochrome printout and 15.6 cents for a colored printout. The cost of operations are higher than your average laser class or laserjet printer, therefore, works well for small numbers of paper or check printing per month.
In case you are looking for an affordable printer for printing checks, that can print other documents just as well, then this is a good option as it is a fuss-free printer.
- Budget Printer option
- Printing quality good
- Can print checks clearly
- Lacks auto-duplexing.
- Capacity– 1000 pages
- Weight– 5.13 pounds
This is a printer which though can print everything else, but is actually a dedicated check printer as it is manufactured to be compliant with the MICR or Magnetic Ink Character Recognition. This printer is extremely efficient and has a high performance at speeds that are well acceptable.
This printer is an all-in-one. Which is not only can it print, scan and copy, it can also do them with MICR compliance. This is not just a compact device, this has an extremely small footprint. It has a 60 sheet input capacity tray, which is capable of handling various media types of brochure paper, photo paper, envelope along with various other sizes.
The control panel comprises a small monochrome digital display, which helps you select the function. It has 8 buttons for preset functions like Wi-fi, start, cancel amongst others. The connectivity options here include- Ethernet, Wi-Fi, USB 2.0, LAN and NFC. Near Field Communication (NFC) is a peer to peer networking option. The inclusion of peer to peer networking makes it one of the most advanced printers available.
The software installation is not easy though. Firstly, this device is only connectible to Windows devices and doesn’t work with Mac, next the softwares is difficult to install. Though the driver itself is easy to install and happens easily. It comes with the Versa Check printing software and paper for checks, therefore, this is a good device once you get the hang of it.
This is a fast printing printer, which has a print speed of 21 pages per minute. The speed is a per-page speed. In case of checks, every page has 3 checks, therefore the printing speed can come up to 63 checks per minute. The print quality is clear, precise and legible. The scan is very perfunctory and nothing great.
The cost of operations is low as this uses ink which is nearly 50-80% less than that used by other printers, also the cost is much lower than buying pre-printed checks or mail order checks. The use of high-quality Magnet Ink makes it one of the best printers for printing checks.
- MICR compliant
- Fast speed at 63 checks per minute
- Exhaustive connectivity options
- Poor performance as an all in one.
- Speed– 40 pages per minute (black)
- Capacity– 4000 pages per month
- Weight– 21.9 pounds
- Warranty– 1 year limited
When requirements are clear and the need is of a printer which is monochrome, is laser, can print out high speed, is affordable, then the best printer for printing checks would be HP’s Ampro Laserjet M404N. The advantage of this printer is that you can download MICR software on this device and use it with compatible consumables to print checks.
This isn’t really a compact device. This is a wide printer, which weighs a hefty 21.9 pounds, therefore it needs a portion demarcated for it. It has two paper input trays. One tray has a capacity of 250 sheets, the other ray is a multipurpose tray, which stores an additional 100 sheets. So this has a good paper capacity. The multipurpose tray can be used to store or feed specialized paper sheets, like for printing checks.
The connectivity options for this check printer are:- Ethernet, Wi-Fi, USB, Wi-Fi Direct, cloud printing options. The setup is very easy. The software installation is fast and efficient. It doesn’t take much from the users to install. Just connect it to the Network and all happens fast. The only drawback is that it is connected by Mac. The control panel comprises a monochrome LCD which has a lot of functions. There are preset buttons also. The LCD screen is elevated to help with viewing.
The speed of the printer is the biggest USP. The speed of 40 pages per minute monochrome is one of the fastest we have seen. The output quality is precise and legible. The checks printout are very precise. Around 120 checks can be printed in a minute. It even has decent graphics and photo output. The output is a good reproduction of the input.
This is one of the best quality output printers for printing checks.
- This is a high-speed printer
- The network connectivity options are immense
- Elevated screen for comfortable viewing
- Auto-duplexing feature is missing
- Speed– 32 pages per minute monochrome
- Capacity – 15000
- Weight– 15.90 lbs
- Warranty– 1-year limited warranty
This is a low on cost, high on accuracy, entry-level printer, which has a small footprint, good paper handling for the price and can have a check printing software installed. If you are looking for a good monochrome printer and one of the best printers for printing checks, then this one can be a sound investment.
This is an extremely lightweight device, which is ultra-compact. Therefore taking up very little space on your workspace. The paper sheet capacity is 250 sheets and 1 additional override sheet. The connectivity options are a good mix of comprehensive, yet minimalist. With USB 2.0 for PC connect, Wi-Fi, Wi-Fi Direct, it has a mix of all kinds of connections from wired to wireless to peer-to-peer networking. It also supports cloud printing.
It has a functional control panel with few buttons acting as the control panel. The buttons are on/off, power, ok, plus-minus. The security features are basic and functional. The speed of printing is a good 32 pages per minute. The checks are printed at 96 checks per minute, three in one page.
The print quality is good. It is not high quality, glossy photo printer, neither does it have extra ink to balance the greyscale. Like other laser printers, the text quality is accurate, precise and legible. Graphical printouts have occasional banging and not much of a difference.
The cost per page is at 3.6 cents per page. In terms of normal printouts, it is slightly expensive, but in case of checks, it’s still way cheaper than the preprinted checks available in the market. This is a low cost, highly acclaimed budget printer, which can do the job fairly well.
- Low-cost printer
- Print speed is pretty good
- Print quality is precise for texts
- Very basic as overall printer
- Speed– 10 pages per minute
- Capacity– 3000 sheets
- Weight– 12.62 pounds
- Warranty– 2 years limited
This is a printer that has been designed for quality. Exceptional one at that. This is not a high feature, fast device. This is a printer that delivers perfection, that is, it can nearly be achieved, it is by this printer. It also is MICR or Magnetic Ink Character Recognition enabled, for bank compliant printing. Therefore it is by far a leader in the list of best printers for printing checks.
This is a budgetary ink tank offering. This is not just a printer, but it can also scan and copy well. This is a lightweight device, which is ultra-compact despite being an all in one. It has a smaller footprint and occupies less space. The paper capacity is in the form of a 100 sheet tray with a single sheet overridden.
The connectivity option is ET 2720 is Wi-Fi, USB 2.0 for PC connectivity, Wi-Fi Direct. It also supports multiple cloud printing and mobile connectivity. The connectivity options though minimalist are diverse, with an option for connectivity with just about any form. It does lack an Ethernet and micro SD slot, but as a printer for printing checks, the connectivity options are adequate.
This printer is controlled via a 1.44-inch control panel, which is not a touch panel. The navigation is achieved via a set of arrow keys, which have functions like home, help, back, copy etc. This printer doesn’t have an ADF or auto-duplexing, hence it is not a high volume printer, the number of prints from this is limited. The ink reservoir status is easily viewed on the chassis. This makes it easy to know when to refill which ink.
The speed is slow with a monochrome speed of 10.6 pages per minute and color speed of 5 pages per minute. Which roughly means 30 checks per minute. The print quality though is exceptional. The characters are all legible, precise and well-shaped. The graphical printout was a near-accurate reproduction, with little or no deviation. The photographic print outs were accurate and vibrant. The colors were real, brilliant and the detailing evident. The quality was at par with that of a five-six ink printer.
The cost of printing is extremely low. The cost of one print outcomes at around 0.3 cents for a monochrome printout and 0.9 cents for colored printouts. Therefore, the cost of printing a check can roughly come down to 0.1 cents, when three checks are printed in a page. The MICR compliance makes it one low cost and nifty printer to have.
This is a no-frill, no fuss printer, which delivers high quality at low costs. The MICR enabled printer has a good loyal consumer base.
- The near perfect print quality
- The connectivity options
- The low cost of printing.
- Low volume printer
- Speed– 19 pages per minute
- Capacity– 5000 pages monthly
- Weight– 11.02 pounds
- Warranty– 1-year standard warranty
This is a very functional printer which is MICR compatible. The speed is adequate, the output quality similar to most laser-class printers, it is compact and lightweight. Well, what makes it join the list of the best printer for printing checks is the fact that it has been around for a really long time and therefore is reliable.
The connectivity options with this printer are USB2.0 and Wi-Fi. It misses the Ethernet connectivity and since this has been around for a while, it also doesn’t have any of the more modern connectivity options like peer to peer networking. The paper sheet capacity is 150 sheets. It doesn’t have a control panel. The operations are controlled by buttons on the left-hand side of the chassis. The buttons include functions like on/off, back amongst others.
The speed of printing is at 19 pages per minute which is reasonable. When coupled with MICR, this can print checks and the check printing speed is 57 checks per minute. It is a simplex printer, which doesn’t have a duplex. So printing both sides needs to be done manually.
The output quality is decent and as expected by other printers of this class. The tex output is legible, clear and precise, the graphics adequate for internal use. The graphics showed some color deviations and banding. The photo printout was very average though. It was similar or slightly subpar to that of the drugstores.
The cost per printing page is at 3 cents. This is not very affordable. But for those who would seldom be printing, or do not print in bulk quantity, this is a good choice to have as a printer for printing checks.
- Wi-Fi connectivity
- Good time of printouts
- MICR enabled
- Overall very average.
- Speed– 35 pages per month monochrome and 70 images per minute
- Capacity– 20000 pages per month
- Weight– 33.1 pounds
- Warranty– 1 year limited
This is one of the crowd pleasing printers which works great for small businesses and workgroups. This MICR enabled printer is fast, reliable, has high level of security features, along with other functions that can not just enable it to print checks, but perform a variety of other functions.
This is a largeish device which has a large footprint and is reasonably heavy, therefore requiring a designated workspace for it. It has a primary paper tray of 250 sheets with an additional tray of 150 sheets, therefore, this is one device which has a good paper capacity.
The connectivity options for this printer is the only drawback as this device just supports USB connection. It supports mobile printing. A separate untether can be attached for WI-Fi connection. This is a drawback as in spite of it being a small business printer the connectivity option is limited.
The control panel of this device consists of a 2.4 inch touch color LCD display, which can perform most of the walkup printing functions and also confidential projects. The display has along with it some basic buttons on the chassis to perform the walkup tasks like on/off, start, stop amongst others.
The printing speed is fast. At 40 pages per minute simplex and 80 images per minute duplex, this is one fast device. The speed is achieved thanks to the 256 MB memory of the printer. The checks are printed at 3 checks a page, therefore the number of checks it can print in a minute is 120 checks.
The print quality is great. It is a typical laserjet print out with precise and legible texts. The fonts are well printed even at low font sizes and uncommon styles. The graphics are good, though some banding and highlights have been observed. Photos are average and have a drugstore standard of printout.
The cost of printing is low and it is difficult to ascertain it clearly because at the time of review the pandemic prevented a reference range for cartridges price.
Overall, it is a good MICR enabled printer, which not only prints checks, but can accurately print a variety of business functions.
- Fast speed of printing
- The output quality is good
- Is an auto-duplexer
- Limited connectivity options.
- Speed– 33 pages per minute simplex, 66 pages per minute duplex
- Capacity– 40,000 monthly pages.
- Weight– 48.1 pounds
- Warranty– 1 year limited
If you are looking for a high quality laser printer which has a high level of accuracy, with lower operating costs, is MICR enabled, has a large paper capacity then one of the best choices for you should be Brother’s Business Color Laser Printer.
The printer is a business printer, therefore it is large, weighs a bit and needs a designated area to be stored. This printer is expandable to a capacity of 1300 sheets, split in three sheet trays of 250 sheets each, one sheet tray of 500 and one additional tray of 50 sheets.
The connectivity options for this printer includes Ethernet, Wi-Fi, USB 3.0, Wi-Fi Direct, NFC (Near Field Communication) and mobile printing options, therefore making this a comprehensively connectible printer.
The control panel of this device is a 2.7 inch monochrome LCD panel, which is a touch screen panel, therefore enabling you to use the device effectively from the panel itself. It has three buttons next to the LCD for functions like back, stop and home.
On the chassis it has a power button. This device has a lot of built in security features and functions. The security features include- Secure Function Lock, Secure Print- which is a boon when printing sensitive documents like checks, Active Directory amongst other security functions.
The speed of printing is one of the fastest that we have seen in this class of printers. At a speed of 33 pages per minute for both monochrome and color, printing of 4 by 6 images was at a speed of 12 seconds per snapshot. Also, the number of checks printed in one minute are 99 checks per minute.
The print quality is not standard but above standard. The text quality is fantastic. The texts are legible down to the smallest fonts, the shape legible and accurate. The decorative fonts too are easily readable and well-shaped. Graphical printouts are good, sans for green and black colors, where slight banding has been observed.
The photo quality of the prints is the most disappointing feature. It is not bad, but it is not great. There are minor discrepancies from the original, the colors are not accurate and slight graininess is observed.
This is a high in performance, average in performing costs. At 1.7 cents for a monochrome printout and 10 cents for a color print, it is quite reasonable. This is a printer that not just delivers in speed but also performance. So do consider it before making a choice about the best printer for printing checks.
- Speed is very high
- Accurate text printouts
- Automatic duplexing
- Subpar photo printouts.
- Speed– 15 pages per minute monochrome, 12 pages per minute color
- Capacity– 30,000 pages a month
- Weight– 23.4 pounds
- Warranty– 1 year
This is Dell’s offering of a laser-class color printer which is MICR enabled. This printer is a low cost, an entry-level color printer that is good for home use or small business use, where there isn’t a need for many prints. While it is expensive to print a page from it, it is also one that has a good quality output.
This is an ultra-compact device. This lightweight device has a small footprint and can easily be placed on any workspace. It has a standard tray of 150 sheets and an additional 10 sheet bypass tray. The printer is compatible with most operating softwares.
The connectivity options with this printer are:- Ethernet, USB 3.0, Wi-Fi. It supports cloud printing. Though it misses on the modern connectivity options of peer to peer networking. It does support mobile printing from both ios and android.
This printer is one of the easiest to set up. The control panel is a two-line monochrome LCD display, which is operated by the 5 navigation buttons on the chassis. The uniqueness of this device is that it has an energy star rated innovative LED printing, which not only reduces the amount of energy consumed, it also has superior quality. There is a blue light placed over the control buttons indicating the status of Wi-Fi connectivity.
One of the drawbacks of this printer is that it lacks an automatic duplexing feature. The printing speed of 15 pages per minute means that the speed is slow. The number of checks this printer can print is 45 checks a minute.
The output quality is good for texts, with accurate font shape and size, legible at fonts low upto 6, the graphic quality is average with slight banding and gradient observed. The photo quality though is great with nearly accurate reproduction of the image.
The cost of printing per page is nearly 3.2 cents per page. This is reasonably high and therefore is a low volume printer. The printer is a pretty functional printer that can do a task and do it well.
- Print quality
- Connectivity options
- Lifetime warranty on drum and fuser
- High running costs
- Speed– 22 pages per minute
- Capacity– 25000 pages monthly
- Weight– 24.4 pounds
- Warranty– 1-year limited warranty
One of the best, if not the best entry-level laser color printer which not only prints high quality, but has low running costs, myriad connectivity options, is MICR enabled and can handle high volume of printing. This is by far the most popular choice for the best printer for printing checks.
Even though aesthetics barely matter to a serious printer user, we still want to mention what a good looking printer this is. This black printer is extremely compact and weighs light. This has a 35 sheet automatic document feeder that supports auto-duplexing. This entirely means that one can print both sides on a paper without human intervention. It has a paper capacity of 250 sheets
The control panel is a 2.7-inch small color touch screen which is the entire control panel. It doesn’t have any navigation or support buttons. The display is probably the only weakest link of this printer, as some of the icons are too small to be swiped comfortably. But on the plus side, this control panel can comprehensively do all possible tasks, from configuration, operation, monitoring or controlling via the embedded firmware. The screen can also manage to report.
The connectivity options are diverse with Wi-Fi, Ethernet, USB 2.0, Wi-Fi Direct- the pioneer peer to peer networking technology, along with mobile and cloud printing supports. It also can print via USB thumb drives. This printer also has a lot of builtin security features, including one where the control panel can be password locked.
The speed of printing is reasonably good. At 22 pages per minute, it is one good speed printer. The printer can print 66 checks in a minute with MICR compatible ink. The quality is something to talk about.
The text quality of this printer is near perfect, we tried finding faults, but just couldn’t. The characters were accurate, clear, well-shaped. No haziness when magnified, the smallest size of fonts was also legible. The graphics and photographs were above average and good enough to be used for internal purposes.
The cost of operations is 2.2 cents for monochrome and 2.9 cents for color when no subscription of ink is taken. The cost is therefore quite low for an entry-level printer.
Overall, trying to find a fault with this printer would be intentional and not really a regular use limitation.
- 35 sheet automatic duplexing ADF
- Borderless printing, high-quality printing
- Diverse connectivity options
- Small control panel.
Frequently Asked Questions
1. What is the need for printers for printing checks?
Checks are high-risk financial instruments that are regulated by industry-standard security requirements. A printer that has the requisite program to print checks will comply with all of the needed regulations. They would use MICR or Magnetic Ink Character Recognition and thus save you time and trouble by the law.
2. What is MICR? Why is it a prerequisite of printers for printing checks?
Magnetic Character Ink Recognition is a technology used to verify the originality and legitimacy of negotiable instruments, most commonly checks. This is a form of a special ink, which has a sensitivity to magnetic fields and thus prints special characters which have information encoded on them.
As per Federal Reserve guidelines, checks printed in MICR will only be recognized, this is because MICR decreases the risk of fraud manifold due to their special information encoding.
3. How are printers for printing checks different from regular printers?
To be accurate, there is no difference. In fact, any printer which is MICR enabled can be used to print checks by just using MICR toners. There are several vendors like VersaCheck, MTI who manufacture such ink. Just note, while using it as a regular printer to not use the much expensive MICR toner.
4. What to consider before buying a check printer?
Software– The printer must have compatibility to download most of the check printing softwares
Ink Type– MICR toner and its compatibility is a must
Security features– Since checks are a financial instrument, it is extremely important to note that a printer needs to have adequate security measures.
Speed– The number of checks you need to print should determine how much of speed do you require.
5. Why to print your own check?
Printing checks is standard practice for a lot of organization as printing checks
-is economical. Checkbooks are expensive, it is cheaper to print your own checks.
-Accounting becomes easy when you print checks through accounting software like QuickBook.
-Saves labor- one doesn’t need to fill the check details
To conclude, there is no printer that is specifically designed to print checks. A good printer which is MICR enabled, along with a MICR toner is good enough to start printing checks. Printing checks always saves a lot of painstaking labor in filling checks and accounting for them.
It can also become difficult to evaluate which printer to buy when you are naive about the requirements and their implications, therefore, we have tried to give you a comprehensive review and guide to the best printer for printing checks. The 10 printers chosen here are done so after careful considerations and testing. We now hope you’d have a simplified check printing.